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Administrative Receptionist

Location: Palestine
Posted on: November 22, 2021

Job Description:

Description: Norlift of Oregon, Inc. has an opening for an Administrative Receptionist . Come join our team today The Administrative Receptionist position is required to warmly welcome, provide assistance and help direct both walk in's and incoming calls in a friendly, professional and expeditious manner to the appropriate departmental personnel. This position will also provide administrative support to other departments as needed. Responsibilities of the Administrative Receptionist position include: Be first point of contact by warmly greeting all walk in's and answering all incoming calls within the first 4 rings; forward calls to the correct extensions; ensure company personnel receives any written telephone messages; take accurate and complete messages or forward calls to voice mail as appropriate; and directs customer to appropriate person or need. Handle incoming and outgoing mail in accordance with established standards: o Open mail daily. o Date stamp all company correspondence. o Distribute mail to correct department. o Give "Confidential" mail to Support Team o Assist with customer follow up (thank you letters, etc.) or other correspondence as needs dictate. Daily invoicing/ printing Provide administration support for other departments when needed. Type general office correspondence accurately (ensuring all correspondence reflects a professional image of our company) and to conform to professional business composition standards. All letters should be edited for grammar and spelling. Assist credit with new open account correspondence and file; Make new files as needed. Operator training Administration. Cash and A/R accounting. General data entry as needed. Responsible for warehouse products billing and commissions. Provide other administrative support to any department within the company by maintaining records, doc prep and maintaining company databases. May be asked to assist with Companywide meeting preparation and support to the accounting department as needed. . Requirements: We expect the following for the Administrative Receptionist position: Maintains punctual, regular and predictable attendance. Follow established processes conscientiously to complete tasks and ensure timeliness and accuracy on work performed. Ability to multi-task and maintain organized work flow. Displays ability to communicate friendly, professionally and effectively when working with customer or employee. Respectfully take direction from Manager. Works collaboratively in a team environment with a spirit of cooperation. Allow flexibility to perform many tasks throughout the day Maintain professional demeanor, team player, self-reliant, Demonstrates a positive attitude and friendly demeanor in interactions with employees or customers. Self-Motivated. Some of the Knowledge Skills & Abilities Include: Excellent customer service skills. Strong verbal and written communication skills, including excellent listening skills. Experience using multi line phone system Strong ability to multitask. Ability to self-manage and organize time efficiently and effectively. Ability to plan, organize, prioritize and manage time effectively. Intermediate user of Microsoft Office Suite including Outlook, Word and Excel. Ability to comply with all Federal, State, and Norlift employment regulations or policies. Ability to have mature judgment in making decision and acceptance of responsibility. EDUCATION & EXPERIENCE At least 1-3 years of customer service experience. Apply with us today Norlift of Oregon Careers Norlift of Oregon, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status. PM19 PI146483863

Keywords: NORLIFT OF OREGON INC, Tyler , Administrative Receptionist, Administration, Clerical , Palestine, Texas

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