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Executive Administrative Assistant

Company: Biomerics
Location: Athens
Posted on: November 22, 2021

Job Description:

  • Job Title: Executive Administrative Assistant
  • Company: Biomerics - FMI
  • Location: Athens, Texas
  • Position Type: Full-time Employee
  • Competitive Salary & Benefits Company Overview: Founded in 1993, Biomerics is a mid-market medical device contract manufacturer serving the Interventional Cardiovascular, Gastrointestinal, and Advanced Surgical markets. As a vertically integrated partner, Biomerics supplies 20 of the top 30 medical device OEMs. Biomerics provides engineering development services, technical transfer manufacturing services, and contract manufacturing services for finished medical devices through various locations in the United States and Costa Rica. Biomerics is a leader in biomaterials, injection molding, extrusion, micro metals processing, medical balloons, catheter assembly, and finished packaging. Biomerics operates under a certified ISO 13485:2016 quality system and is FDA-registered.

    We are seeking an exceptional Executive Assistant to join our growing team!

    Job Summary : As an Executive Administrative Assistant, you will be supporting the Biomerics FMI President in his day-to-day schedule, meetings, travel arrangements. You will be trusted with complex duties and sensitive confidential information. You will be the right-hand and trusted person of the President and will be required to attend meetings, sit on project committees, take notes, and follow up with participants and stakeholders. You will also be required to generate and consolidate reports. You will be an experienced multi-tasker with strong facilitation and collaboration skills, have high attention to detail, and possess excellent organizational and project management skills. The ideal Executive Assistant is a professional individual who is well-presented at all times and will be dealing with both internal colleagues and external visitors on behalf of the President. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

    Responsibilities:
    • Provides high-level administrative support to the President.
    • Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.
    • May conduct research (within skills and expertise) to assist with projects or inquiries.
    • Act as liaison with staff, vendors, retailers, and leaders across the company.
    • Plan, coordinate, and schedule meetings involving senior executives, directors, and/or third-party organizations, including the meetings' logistics, agendas, and the resolution of schedule conflicts.
    • Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.
    • Responds to and resolves administrative inquiries and questions.
    • Welcomes and directs visitors and clients.
    • Answers and transfers phone calls, screening when necessary.
    • Performs other general clerical and secretarial duties as requested, which may include recordkeeping, maintaining office supplies and coordinating equipment maintenance, and handling packages and correspondence.
    • Performs other related duties as assigned. Requirements:
      • Work experience as an Executive Assistant, Administrative Assistant, Personal Assistant or similar role
      • Minimum 5 years' experience required, preferably in the medical device or manufacturing industry
      • Must be proficient in the use of Microsoft Office Suite (MS Teams, Word, Excel, PowerPoint: Charts/Graphs/Presentations, and Outlook)
      • Type 50 wpm
      • IQMS Manufacturing ERP or other ERP System knowledge a plus
      • Exceptional verbal and written communication skills
      • Ability to multitask and prioritize tasks
      • Excellent organizational skills and outstanding attention to detail
      • Ability to thrive in a fast-paced environment, perform well under pressure and effectively manage competing and/or changing priorities
      • Executive presence and presentation preferred, along with a diplomatic, solution-oriented attitude in dealing with peers and department leaders
      • Be pro-active in an executive environment, anticipating questions, needs, and/or obstacles
      • Professional discretion and confidentiality
      • High School diploma
      • Certified Administrative Professional (CAP) , Professional Administrative Certification of Excellence (PACE), or other certifications are a plus! Benefits: Medical/Dental/Vision Insurance, Short-Term Disability, Long-Term Disability, Life Insurance, Paid Vacation Days, Paid Holidays, 401k w/match

        Please, No Recruitment Agency calls or emails (we are not using recruitment services for this or any other role posted).

Keywords: Biomerics, Tyler , Executive Administrative Assistant, Administration, Clerical , Athens, Texas

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